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In this lesson you will learn the parts of a basic memo and the best process for writing one memos are common in house messages that help get work done successful memos are short and sweet both concise and reader friendly to be reader friendly a memo must look good on the page and make information accessible note the generous margins spacing between parts and use of lists basically every memo has two parts a heading section and a message the headings label the message for present and future reference the for standard headings are aligned vertically for clarity the date line indicates when the memo was written use the full date not abbreviations or other short forms the to-and-from lines identify the intended reader and the writer make sure to spell these correctly and present them in parallel fashion as a general rule use full names as the writer initial next to your name to personalize the memo the subject line identifies the memos topic in a tightly worded phrase avoid vague or confusing wording instead use precise terms that your reader will understand that make the memo memorable and that simplify filing capitalize the first word and all main words in your subject line the second part of the basic memo delivers the message keep it focused on the subject don't mix two or three unrelated topics into one memo unless your message is very short it typically follows a three-part structure the opening builds on the subject line and usually states your main point the middle add supporting details and discussion and the closing focuses on outcomes responses and action to write such a successful memo you should follow four basic steps pre write draft revise and refine for prewriting focus on the following what is your memos purpose what do you want it to achieve who is your audience who should receive your memo how can it best serve that audience consider two secondary readers who might be shown a copy of your memo what details does your memo need list any specific details facts numbers and so on that the memo should contain to draft your memo develop your list into sentences and paragraphs first expand on the subject line by stating your main point early and adding helpful background next offer in a logical order all the key details that your readers need last focus on the results or action that your memo calls for however if you are sharing bad news or seeking to be persuasive it may be best to build up to the main point instead of stating at first to revise your message review its content organization and tone imagine how the reader might respond and then for clarity's sake make any needed changes to refine your memo double-check word choice sentence smoothness correctness and overall design remember that problems here can distort or confuse your message pre write draft revise and refine these four steps will help you generate a successful memo you